RATMA Film Festival Privacy Notice
Last updated: August 2026
RATMA Film Festival respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Notice explains what information we collect, why we collect it, how we use it, how long we keep it and what rights you have in relation to your personal information.
RATMA Film Festival is based in Keighley, West Yorkshire, and is open to filmmakers from anywhere in the world.
Who we are
RATMA Film Festival is organised by RATMA Film Festival CIC.
For questions about this Privacy Notice or the way we use your personal information, please contact us at:
Email: ratmaff@gmail.com
For data protection purposes, RATMA Film Festival CIC is the organisation responsible for the personal information we collect and use.
What information we collect
Depending on how you interact with RATMA, we may collect some or all of the following information:
Film entrants
When you submit a film to RATMA, we may collect:
- Your name
- Your email address
- Your telephone number, where provided
- Your country and/or location
- Your film title
- Your film synopsis
- Your role in the film, such as director, producer or filmmaker
- Information about your film
- Links to your website, social media or other online profiles
- Information supplied with your film entry
- Promotional material such as film posters, still images and trailers
- Any correspondence between you and RATMA relating to your entry
We may also collect information about whether you have given or refused specific permissions relating to your film.
Website visitors
When you visit the RATMA website, technical information may be collected automatically, depending on the cookies and other technologies in use on the website.
This may include information such as your IP address, browser type, device type, approximate location, pages visited and information about how you use the website.
Please see our Cookie Policy for further information.
How we use your information
We use personal information for purposes including:
- Processing and administering film entries
- Contacting filmmakers about their entries
- Informing entrants whether their film has been selected
- Organising festival screenings
- Organising public voting
- Promoting selected films and the RATMA Film Festival
- Publishing information about selected films where appropriate
- Displaying films online where the filmmaker has specifically given permission for this
- Contacting filmmakers about promotional opportunities relating to their film
- Responding to enquiries
- Managing our website and online services
- Understanding how people use our website and improving it
- Keeping appropriate records of festival entries and activities
- Complying with our legal and regulatory obligations
We will not use your personal information for purposes that are incompatible with the reasons explained in this Privacy Notice without providing appropriate information and, where necessary, obtaining your consent.
Our lawful bases for using personal information
Data protection law requires us to have a lawful basis for processing personal information.
Depending on the circumstances, we may rely on:
Contract
We may need to process information in order to administer your film entry and provide the services associated with entering the festival.
Legitimate interests
We may process information where it is necessary for the legitimate interests of RATMA Film Festival, provided that those interests are not overridden by your rights and interests.
Examples may include administering the festival, communicating with filmmakers, maintaining appropriate records and promoting the festival and its activities.
Consent
Where we ask you to give us specific permission, such as permission to display your film on the RATMA website after the festival or to send you optional future marketing communications, we will rely on your consent where appropriate.
Where processing is based on consent, you can withdraw that consent at any time.
Legal obligation
We may process personal information where necessary to comply with a legal obligation.
Film and promotional permissions
Submitting a film to RATMA does not automatically mean that RATMA can use the film for every possible purpose.
Our Entry Terms and Conditions explain the permissions required to enter the festival.
Where we ask for optional permissions, such as permission to make a film available on the RATMA website after the festival, these will be presented separately and will require a positive choice.
We will keep a record of permissions and consents given to us.
Who we may share information with
We do not sell your personal information.
We may share information where necessary with organisations and individuals who help us operate the festival or provide services to us.
These may include:
- Website hosting and website management providers
- Online form and entry management providers
- Email and communications providers
- File storage providers
- Festival venues and screening partners, where appropriate
- Judges, selection panel members and festival organisers
- Professional advisers, where necessary
- Government, regulatory or law enforcement bodies where we are legally required to do so
Where another organisation processes personal information on our behalf, we expect them to handle that information securely and in accordance with applicable data protection law.
International transfers
Some of the technology and service providers we use may process personal information outside the United Kingdom.
Where this happens, we will ensure that appropriate safeguards are in place as required by applicable data protection law.
Information about relevant providers and safeguards can be obtained by contacting us at ratmaff@gmail.com.
How long we keep your information
We keep personal information only for as long as we reasonably need it for the purposes for which it was collected, including any legal, accounting or record keeping requirements.
Our current retention periods are:
Film entry information: Indefinite
Filmmaker contact information: Indefinite
Consent and permission records: Indefinite
Marketing information: Until you unsubscribe or withdraw your consent, subject to any appropriate review of the information.
Where a specific period is not appropriate, we will determine the retention period using criteria such as the purpose for which the information was collected, our legal obligations and whether there is an ongoing need to retain the information.
Your rights
Depending on the circumstances, you have rights under UK data protection law including the right to:
- Ask for access to the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your personal information in certain circumstances
- Ask us to restrict how we use your information in certain circumstances
- Object to certain uses of your information
- Receive certain information in a portable format
- Withdraw consent where we rely on consent as our lawful basis
Your rights are not absolute and some exceptions may apply.
If you wish to exercise a right, please contact us at ratmaff@gmail.com.
Withdrawing consent
Where we process your personal information on the basis of consent, you can withdraw that consent at any time.
Withdrawing consent does not affect the lawfulness of processing carried out before you withdrew your consent.
To withdraw consent, contact ratmaff@gmail.com and tell us which permission you wish to withdraw.
Marketing communications
If you choose to receive optional information about future RATMA Film Festival activities, you can unsubscribe at any time.
We will not require you to agree to marketing communications in order to enter the festival.
Children and young people
RATMA Film Festival may receive entries from young filmmakers.
Where we knowingly collect personal information from children or young people, we will take appropriate steps to protect their information and will consider their age and understanding when providing privacy information.
Where parental or guardian permission is required for an activity, we will provide a separate process for obtaining that permission.
Website links
Our website may contain links to other websites and services, including filmmakers' websites, social media platforms, YouTube and other third party services.
We are not responsible for the privacy practices of websites operated by other organisations.
We recommend that you read the privacy notices of any third party website you visit.
Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
Changes to this Privacy Notice
We may update this Privacy Notice from time to time, for example if our services change or if there are changes to data protection law.
The latest version will always be published on the RATMA website.
Complaints
If you have concerns about how we have used your personal information, please contact us first at:
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).
You can find information about making a complaint on the ICO website.
Information Commissioner's Office
RATMA Film Festival
Privacy Notice last updated: August 2026